For many newspaper operations, affidavits aren’t just a compliance obligation. They’re a daily drain on time, supplies and productivity. In-house notaries often spend hours printing, stamping, scanning and filing public notice affidavits, especially when those documents are managed across multiple offices.
That’s where SIGNiX is helping. Our platform gives publishing teams a way to batch notarize 50 to 100 affidavits at a time using a fully digital workflow. Instead of one-off jobs that tie up your notary and delay final delivery, SIGNiX helps your team process affidavits in minutes, all while meeting legal and compliance requirements in every state.
With SIGNiX, publishers replace time-consuming print-and-scan tasks with a secure digital platform. In-house notaries still perform meaningful review and oversight, but they do so through a simple, centralized tool that’s built for speed, accuracy and auditability.
This isn't outsourcing or replacement. It’s about scaling the notarial capacity you already have.
The entire process happens in a single platform. Review your documents, upload them with a click, and notarize dozens or hundreds in a matter of minutes. Notarized files are automatically routed back to your server or system of record.
SIGNiX works directly with iPublish, SCS and Advance Local to support affidavit notarization workflows inside their platforms. That means newspapers don’t need to build custom systems to benefit from digital notarization. We work within your existing tech stack.
Our technology was designed for regulated industries, and every transaction includes a comprehensive audit trail that satisfies state notary laws, chain-of-custody standards and archival best practices. Your notarized affidavits remain legally valid and independently verifiable, now and far into the future.
Contact us at sales@signix.com or visit https://www.signix.com/ to schedule a demo.
Jesse DeMund is chief revenue officer of SIGNiX.
